Your community for career, faith, and life connections
Here, you’ll grow in both faith and career alongside Catholic professionals who share your values. With access to exclusive tools, events, and a vibrant national network, YCP BELONG equips you to integrate faith and work with confidence and become the modern-day saint you’re called to be.
Get started here
Learn all about your membership with our quickstart guide.
Discover events near you
Explore events from your local chapter and connect with Catholic professionals in your area.
Connect with a Catholic mentor
Find guidance and support from experienced professionals who share your faith and values.
Explore new content
Watch videos, read reflections, and get tools to help you integrate faith with your everyday work and life.
Join the online community
Connect with members in our private online space. Share experiences, ask questions, and grow together in faith.
Strengthen your spiritual life
Whether you're discerning a decision or seeking to grow in prayer, our resources are here to support you.
What’s new in Belong
Stay connected to the latest - from new resources to important announcements and shared wins.
Learn about our core values
Our YCP core values are the foundation of who we are as a community. They guide how we integrate faith and work, build relationships, and strive to become modern day saints. Explore the principles that shape YCP and connect us in mission.

Get the YCP app
Download the Young Catholic Professionals app to stay connected with both your local chapter and the national community - anytime, anywhere. Stay updated on the latest events and engage with fellow members on the go.
Find an event near you
See what’s happening around the country by selecting your chapter.
Refiner's Fire Podcast
Inspired by Malachi 3:2 - "For He is like a refiner’s fire..." - this podcast challenges listeners to refine their character and strive for excellence in every aspect of life. Each episode offers:
Reggie's Testimonial
Michael's Testimonial
Events
Join local and national gatherings to grow in faith, be inspired, and build meaningful connections with fellow Catholic professionals.

YCP Signature Events
From Executive Speaker Series and Panel Discussions to Networking Happy Hours and St. Joseph Saturdays, each gathering offers a chance to learn, connect, and deepen your faith alongside fellow Catholic professionals.
Executive Speaker Series
Hear from experienced executives as they share how they’ve integrated faith into their careers. Be challenged and inspired to live out your Catholic values and witness for Christ in the workplace.
Networking Happy Hours
Meet other Catholic professionals in new spots around town. These gatherings at local bars and restaurants are great for building community.
Executive Panel Discussion
Explore real-world challenges of living virtuously in the workplace. Each panel features three executives and guided discussions focused on specific virtues.
St. Joseph Saturday
A half-day retreat offering spiritual renewal and reflection on faith and work. Includes talks, small group discussions, confession, and Mass, all centered on seeing God in your vocation.
Find an event near you
See what’s happening around the country by selecting your chapter.
Mentorship
Because holiness isn’t meant to be pursued alone. Connect with mentors who integrate faith and work with purpose.


YCP Executive Mentorship Program
The YCP Executive Mentorship Program is your chance to step into a one-on-one journey of growth, guided by a mentor who will walk with you for 12 months. Together, you’ll focus on becoming a leader worth following — bold, confident, virtuous, and engaged in the world.
What to Expect
A Relationship That Matters – You and your mentor will set goals, meet regularly (at least six times per year), and build a relationship rooted in trust, faith, and encouragement.
Resources to Guide You – Along the way, you’ll receive support from the YCP national team, including helpful tools to keep your mentorship on track.
Celebrations Along the Way – Throughout the year, we’ll celebrate your progress and wrap up with recognition for your growth and commitment.
Your Program Resources
When you join, you’ll receive a copy of Practical Virtue: An Actionable Guide to Help You Become a Leader Worth Following by Randy Hain. This inspiring book is filled with short, actionable chapters that bring leadership virtues to life through real stories, coaching insights, and practical best practices. It’s designed to spark conversations with your mentor and help you build habits that last.
Ready to Begin?
Once you’ve identified your mentor, complete the Google Form below to officially start your mentorship journey and receive your copy of Practical Virtue.
Start Here – Complete the FormLooking for a Mentor?
Sign up on MentorCloud below to search our YCP Executive Mentors and get connected.
Find a Mentor on MentorCloudUnlock Your Potential Through Mentorship
Our mentorship program is designed to connect aspiring professionals with experienced mentors who can provide guidance and support. By participating, you can gain valuable insights, enhance your skills, and foster meaningful relationships.


See the benefits of a mentor
Empower Your Growth
Connect with experienced professionals who guide you in your career journey.
Tailored Guidance
Receive personalized advice that aligns with your unique career aspirations.
Networking Opportunities
Expand your professional network through meaningful connections and collaborations.
Skill Development
Enhance your skills with insights and feedback from seasoned mentors.
Maximize Your Mentorship
Strategies for effective mentorship engagement and growth.
Spiritual Accompaniment
Spiritual support when you need it. Available to all members seeking guidance on their journey.

Our spiritual team
Our dedicated team of priests and religious leaders is here to offer guidance and support. They are always available to answer your questions and assist with any spiritual needs you may have.

I grew up in Colorado loving God, family, and outdoor activities. After graduating college, I thought I knew what would make me happy and I explored several professions where I could travel, make money, and have time off for family and friends. When none of these brought me the fulfillment I was seeking, I started looking at religious life. After talking with and visiting several communities, I found God calling me to be a religious sister with the Sisters of St Joseph the Worker. I made my profession of vows in 2006. I have been the administrator of our nursing home, Taylor Manor, since 2011.
Usually free most evenings after 6:30 EST. Text her at (859) 381-7578 to talk.

When I was growing up I was taught by the Benedictine Sisters from Atchison, Kansas. In high school, I was taught by the Sisters of Charity of Leavenworth. After graduation I went to a Jesuit College for two years before entering the convent. I was blessed to have been surrounded by good priests and sisters all my young life, and because of this I wanted to follow in their footsteps of dedicating myself to the Lord. They were an inspiration to me. When I was 21 years old I entered the Sisters of St. Joseph the Worker. I came to know them through the sodality I belonged to in my parish. Our pastor would take us to different convents all over the country in the summertime to experience religious life first hand. I knew I wanted to teach, wear a black and white religious habit, and live in a community that wasn’t so big that I wouldn’t know all the sisters. In 1977 our group visited such a community in Walton, Kentucky. The sisters had an elementary school and nursing home. They wore a black and white habit and they were a small, family-like group. In 1978 I asked to come back by myself for two weeks and on September 15, 1978, the Feast of Our Lady of Sorrows, I entered the community. I am the second oldest of eight children, four boys and four girls. I finished my education degree while in the convent, then went on to finish my masters, followed by a principal certification. Most of my 37 years of teaching have been in the first and second grades. For five of those years however, I was assigned to teach religion in a high school, and then was assigned as a principal for eleven years. Currently I am teaching 2nd and 6th graders religion while working as vocation director for our community. I am also teaching Adult RCIA members in our parish church. I like the outdoors, especially working in the garden. I enjoy sports of all sorts. If you type “nun playing football in Philadelphia” in Google, you can see the tape someone made of me playing catch in the street while waiting for the arrival of Pope Francis. My favorite saying is “I shall pass through this world but once. Any good thing, therefore, that I can do to any human being, let me do it now. Let me not defer or neglect it, for I shall not pass this way again.”
Accepts e-mail, text, or calls. Let her know you are from YCP! E-mail at spjsjw@yahoo.com. Text or call at (859) 912-4405.

Fr. Nathaniel Haslam was ordained a Catholic priest in the Congregation of the Legionaries of Christ in Rome in 2010. He is an RPI graduate with bachelor’s degree in electrical engineering and a minor in mechanical engineering. While working for Xerox, he planned to found his own Fortune 500 company before God called him to the priesthood. During his 12 years of priestly training, he received degrees in both philosophy and theology as well as founded the “International Leadership Semester,” a certified leadership study abroad program at “European University of Rome”. He also helped organize and coordinate the first ever Vatican Executive Summit in which world economic leaders were invited to discuss a global ethics strategy to respond to the economic crisis in 2009. Living in Houston for 8 years, Fr Nathaniel has assisted at parishes such as St. John Vianney, St. Cecilia, Epiphany, Prince of Peace, and St. Anthony of Padua. He has served as the National Corporate Ethics Advisor for the U.S. Hispanic Chamber of Commerce as well as a chaplain for the Lumen Institute for business leaders. Fr Nathaniel enjoys helping leaders bridge Sunday-into-Monday through one-to-one life coaching and small group gatherings.
E-mail Father Nathaniel at nhaslam@legionaries.org to get started. Let him know you are from YCP!
Join our daily Devotional
Daily prayer offers a profound sense of peace and clarity, helping individuals navigate life's challenges with a calm and focused mind. This practice fosters a deeper connection with one's spiritual beliefs, providing guidance and strength in times of need.

Spiritual resources and articles
Get the best strategies for growing in faith.
Resources and Learning Hub
Access videos, tools, and reflections to help you grow spiritually and professionally all in one place.

Courses to help you grow
Dive into practical, faith-driven courses built for Catholic professionals navigating real life. Whether you're strengthening leadership skills, deepening your spiritual life, or integrating both, these courses are designed to guide you step by step.
Explore Our Content Library
Your hub for growth and inspiration.
National Conference
Join us for an inspiring event filled with networking, learning, and spiritual growth opportunities.

Unlock Your $100 Conference Discount Today!
As a valued member, enjoy a $100 discount on this year's conference. Don't miss this opportunity to enhance your professional journey!

Explore Our Previous Conference Recordings
Dive into our extensive library of past conference recordings. Gain insights from industry leaders and enrich your professional journey.
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Volunteer Portal
Your place for everything you need to lead your YCP chapter. Whether you’re getting to know your role, planning events, managing finances, or building up your local community, you’ll find guidance to help you every step of the way.
Quick links:
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One Mission
Many Chapters
Our Purpose is Threefold:
1. Our ministry seeks to foster Catholic identity, so that young professionals understand their Catholic faith and are unafraid to share it in the public square.
2. We strive to encourage community, so that young adults strengthen one another to live the teachings of our Catholic Church in their personal and professional lives.
3. We want to inspire a call to action, so that young Catholics take personal responsibility for the challenge to reinvigorate our Church and our world.
Role Essentials
Get clear on your role, what you’re responsible for, and how to lead your chapter well.

President

Marketing

Membership

Finance

Evangelization

Operations

Outreach

Technology

Vice President

Chaplains

Board Members
Event Planning Guidance
What you need to plan your next event smoothly and confidently.
Networking Happy Hour
Meetup where professionals connect, build relationships, and get introduced to YCP.
Executive Speaker Series
Keynote-style event where professionals share how they integrate faith and work.
Executive Panel Discussions
Member-only panel where professionals explore a virtue and offer ways to live it at work.
St. Joseph Saturdays
A half-day retreat offering Mass, prayer, and reflection to help young adults deepen their walk with Christ.
Explore the Virtual Chapter in a Box
Get more support and resources with our Virtual Box shared Google drive folder.
Legal and Compliance
Materials are general templates. For chapter-specific help, email help@youngcatholicprofessionals.org or check your chapter’s shared drive.
YCP Chapter Agreement
Overview of the terms between your chapter and YCP.
Code of Conduct and Ethics
Help your chapter stay compliant.
Policy Statement
Key legal policies.
Allocations and Donations
Handling donations and documentation.
Chapter Bylaws
Chapter governance.
Chapter Fee Structure
Breakdown of required fees and how they work.
Tax Determination Letter
Your chapter’s tax-exempt status letter.
YCP Letterhead Template
Download for chapter use.
Bishop Endorsment Request
Request your Bishop’s support.
Chapter EIN
Locate key filing information.
FAQs
Here are some common legal questions for local chapters of our organization.
Yes, Board dues are tax deductible! Make sure your Director of Finance provides each of your Board members with a donation receipt to keep for tax purposes. The Donation Receipt Template is found in the Process Donations folder in the Drive.
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Still have questions?
Access more legal resources.
Find additional templates and documents in the Virtual Box.
Executive Speaker Series
The Executive Speaker Series is a free event open to the public in which executives share their professional and faith journeys with young professionals, challenging them to ‘Work in Witness for Christ.’
Program Requirements
The Executive Speaker Series draws young professionals to hear leaders who have found professional success share how they are able to do so while remaining committed to their faith. Through this they learn what Working in Witness for Christ means, are challenged to do likewise, and meet peers who are taking up this call.
COMPLEMENTARY wine, beer, and appetizers
FREE for attendees
MEMBERSHIP pitch and information
ST. JOSEPH the Worker prayer to end the event
HOST events at 3 - 4 different venues throughout the year – draw new attendees and unite members across parishes
Additional Suggestions
PROVIDE networking games to establish meaningful connections between members
Suggested Event Timeline
Here is a suggestion of how to structure your event to provide a smooth flow for attendiees provides a timeline that illustrates the typical sequence of events during the event.
7:00 PM - Guests Arrive
7:45 PM - President's Remarks
7:47 PM - Chaplain's Reflection & Prayer
7:52 PM - Introduce Speaker
7:53 PM - Speaker Address
8:15 PM - Q&A Session
8:25 PM - Closing & Prayer
Role Responsibilities
Learn what the specific duties and responsabilities are for each role involved in the event, detailing each's contributions before, during, and after the event to ensure its success.








President
during
Act as event MC and manage event timeline.
Facilitate introductions for key donors, speakers, Board members, and attendees.








President
2month
Source/confirm speaker, with help from Board and team if necessary.
Secure speaker’s signature on Faithfulness to Church Teaching document.
Obtain speaker bio and headshot and send to Marketing.








President
1month
Brief speaker on talk guidelines and send over relevant notes.








President
after
Debrief event with team and Board.
Send thank-you email to speaker and hand-off relationship to Evangelization.
Ensure team executes first-time attendee follow-up procedure.








Evangelization
1week
Remind contacts about the event and invite them to attend.
Confirm Chaplain is available and prepared to deliver blessing and reflection.








Evangelization
2week
Reach out to contacts you are cultivating for YCP to invite them.
Attend one new local Catholic Young Adult/ Ethnic group event and invite new attendees to come to the event.








Evangelization
after
Follow up with speaker to invite them to be a mentor, donor, etc.
First-time attendee follow-up call procedure.
Follow up with contacts to thank them for coming; invite them to next event.








Evangelization
during
Ensure venue is set up for confession (if Chaplain is available).
Mingle and get to know attendees; personally invite them to go deeper in their faith through YCP activities, Chaplain’s spiritual challenge, etc., and to come back and bring friends.








Finance
after
Manage expense reimbursements.
Deposit donations.
First-time attendee follow-up call procedure.








Finance
during
Collect donations and help process membership dues (if needed).








Finance
2month
Communicate and monitor event budget (with President and Operations).








Marketing
after
Post an event recap on social media
Upload content to your chapter media drive








Marketing
1week
Email database and post on socials 1 week out with event details
Send final reminder on email and socials 1-2 days out
Finalize & print event collateral








Marketing
during
Morning of the event, post parking and event location information on Instagram stories
Collect photo and video content
Gather content for 1 community spotlight








Marketing
2month
Book photographer, videographer, or content collector as needed








Marketing
1month
Email database with event invite
Post event announcement on social media
Collect speaker bio from President and event information for event collateral








Marketing
2week
Design YCP-Branded Event Collateral (speaker bio, prayer cards, upcoming event flyers, conference, membership, etc.)








Membership
2week
Engage members as volunteers or YCP ambassadors if needed (with Operations and Evangelization)
Prepare membership pitch (coordinate timing with President).
Post an event invite/reminder in your chapter’s Belong community group








Membership
1month
Advertise any member perks at event in invitation emails (with Marketing)
Personal email invite to new members from last month’s event








Membership
during
Set up membership table.
Talk with attendees about membership and invite them to sign up.
Register and introduce new members.
Deliver membership pitch.








Membership
after
Personal follow-up with any new members
Follow up with executive speaker to gauge interest in mentorship








Operations
after
First-time attendee follow-up procedure.








Operations
2month
Book and communicate with the venue (insurance, facility request, etc.).
Ensure venue has adequate tables for food and drinks, community groups, membership, and sign-in.
Assess availability of space for confession.
Source food and drinks (with Outreach).








Operations
during
Organize and train event volunteers.
Manage setup and takedown.








Operations
2week
Order food and drinks, forecasting attendance with current RSVPs and historical attendance.
Recruit event volunteers (with Membership).








Outreach
after
Follow up with and thank donors, media, and other contacts who attended.
Follow up with and thank group who hosted community table.
First-time attendee follow-up procedure.








Outreach
during
Ensure set-up and hospitality for community table group.
Host/introduce invited donors, media, and other contacts.








Outreach
1month
Identify in-kind donors: food, drinks, printing (with Operations).
Invite donors, media contacts and other key contacts (goal: at least 2 invites out for each Speaker Series).
Confirm advertising/sponsorship with Marketing (for handout).








Outreach
2week
Invite a group for a community table, confirm table availability with Operations.
Send event announcements to parish contacts for bulletin advertising.








Technology
1month
Create Event Website








Technology
after
Pull event attendance reports and distribute them to the team.
Participate in first-time attendee follow-up procedure.








Technology
2week
Confirm event photographer and videographer.
Send Website RSVP count to Operations.








Technology
during
Lead check-in process.
Manage event A/V.
Ensure photographer is briefed and set up.
See more ESS resources and templates.
Get more support and resources with our Virtual Box shared Google drive folder.
NETWORKING HAPPY HOUR
These events are a great stepping-stone for young adults who may not yet feel comfortable coming to an event at a parish hall.
Program Requirements
Networking Happy Hours are free events open to the public, held at local bars and restaurants, where young Catholics come together in a more casual setting and encourage one another through the challenges and successes of professional life. These events are a great stepping-stone for young adults who may not yet feel comfortable coming to an event at a parish hall.
COMPLIMENTARY appetizers (provided by venue).
EXTENDED happy hour pricing.
POSSIBILITY for revenue-sharing.
FREE for attendees.
HOST events at multiple venues throughout the year – draw new attendees and unite members across parishes.
SET UP check-in table for YCP attendees near the
venue entrance.
SET UP a membership table if space allows.
Additional Suggestions
Consider hosting Happy Hours on weekday nights, as these are slower nights for bars and restaurants. Thus, they want groups like YCP to provide business that otherwise would not be there.
Confirm the venue offers enough servers for YCP (3+ is best).
Provide networking games to establish meaningful connections.
Suggested Event Timeline
Here is a suggestion of how to structure your event to provide a smooth flow for attendiees provides a timeline that illustrates the typical sequence of events during the event.
6:30 PM - Guests Arrive + Sign In. Time for Networking + Icebreakers
8:30 PM - Event Formally Ends
Role Responsibilities
Learn what the specific duties and responsabilities are for each role involved in the event, detailing each's contributions before, during, and after the event to ensure its success.








President
after
Debrief event with team and Board.
Ensure team executes first-time attendee follow-up call procedure.








President
during
Act as event “host”, helping attendees make connections.
Introduce Board members to attendees.








President
2month
Ensure venue is confirmed (with Operations).








Evangelization
2week
Reach out to contacts you are cultivating for YCP to invite them (happy hours will be your easiest sell for people who don’t usually go to church events).
Attend one new local Catholic Young Adult/ Ethnic group event and invite new attendees to come to the event.








Evangelization
1week
Remind contacts about the event and invite them to attend.








Evangelization
after
First-time attendee follow-up procedure.
Follow up with attendees from the local Catholic Young Adult/Ethic group to thank them for coming; invite them to next event.








Evangelization
during
Mingle and get to know attendees; personally invite them to go deeper in their faith through YCP activities and to come back and bring friends.








Finance
during
Collect donations.








Finance
after
Manage expense reimbursements.
Deposit donations.
First-time attendee follow-up procedure.








Finance
2month
Communicate and monitor event budget (with President and Operations).








Marketing
1week
Email database and post on socials 1 week out with event details
Send final reminder on email and socials 1-2 days out








Marketing
during
Morning of the event, post parking and event location information on Instagram stories
Collect photo and video content
Conduct 1 Mini-Mic interview








Marketing
after
Post an event recap on social media
Upload content to your chapter media drive








Marketing
2month
Book photographer, videographer, or content collector as needed








Marketing
1month
Email database with event invite
Post event announcement on social media








Membership
2week
Engage members as volunteers or YCP ambassadors if needed (with Operations and Evangelization)
Post an event invite/reminder in your chapter’s Belong community group








Membership
1month
Advertise any member perks at event in invitation emails (with Marketing)
Personal email invite to new members from last month’s event








Membership
after
Personal follow-up with any new members








Membership
during
Set up membership table.
Talk with attendees about membership and invite them to sign up.
Register and introduce new members.








Operations
2month
Secure the venue (insurance, facility request, etc.).
Negotiate happy hour pricing and free appetizers with the venue.
Ensure venue has adequate tables for membership and sign-in.








Operations
during
Manage setup and takedown.








Operations
after
First-time attendee follow-up call procedure.








Operations
1week
Confirm date/time, drink and appetizer specials with venue.
Confirm adequate number of bartenders based on attendance.








Outreach
during
Host/introduce invited donors, media, and other contacts.








Outreach
after
Follow up with and thank donors, media, and other contacts who attended.
First-time attendee follow-up procedure.








Outreach
2week
Send event announcements to parish contacts for bulletin advertising.








Outreach
1month
Identify potential sponsors for happy hour appetizers.
Invite donors, media, and other key contacts (goal: at least 2 invites out for each happy hour).
Identify possible partner orgs to co-host the event (1-2x/year).








Technology
during
Lead check-in process.
Ensure photographer is briefed and set up.








Technology
2week
Confirm event photographer.








Technology
after
Pull event attendance reports and distribute them to the team.
Participate in first-time attendee follow-up procedure.








Technology
1month
Create Event Website
See more NHH resources and templates.
Get more support and resources with our Virtual Box shared Google drive folder.
EXECUTIVE PANEL DISCUSSION
Executive Panel Discussions are member-exclusive events encouraging focused conversation about living virtuously in the workplace. Three panelists lead the discussion about a particular virtue and what it means to practice that virtue in daily life. Afterwards, table leaders bring the discussion down to the individual level. At the end of the evening, are presentative from each table shares their collective insights with the rest of the group.
Program Requirements
Executive Panel Discussions are member-exclusiveevents encouraging focused conversation about livingvirtuously in the workplace.Three panelists lead the discussion about a particularvirtue and what it means to practice that virtue indaily life.Afterwards, table leaders bring the discussion downto the individual level. At the end of the evening, arepresentative from each table shares their collectiveinsights with the rest of the group.
COMPLIMENTARY wine, beer, and appetizers.
FREE for members, $20 for non-members.
MEMBERSHIP pitch and information
ST. JOSEPH the Worker prayer to end the event
HOST events at 3 - 4 different venues throughout the year – draw new attendees and unite members across parishes
Additional Suggestions
Provide networking games to establish meaningful connections between members.
Non-members should be encouraged to visit the
membership table and sign up for membership.
“Panelist remarks” should be < 3 minutes each.
Panelists, the moderator, chapter leaders, and
attending board members can act as table leaders.
Suggested Event Timeline
Here is a suggestion of how to structure your event to provide a smooth flow for attendiees provides a timeline that illustrates the typical sequence of events during the event.
7:00 PM - Guests Arrive + Networking
7:30 PM - Moderator Intro
7:35 PM - Panelist Remarks
7:45 PM - Panel Discussion
8:25 PM - Small Group Discussion
8:40 PM - Table Summaries
8:50 PM - Closing + Prayer
Role Responsibilities
Learn what the specific duties and responsabilities are for each role involved in the event, detailing each's contributions before, during, and after the event to ensure its success.








President
1month
Choose panel virtue (with Chaplain).
Source/confirm 3 panelists and panel moderator, with help from Board and team if necessary.
Secure panelists’ signatures on Faithfulness to Church Teaching document.
Obtain panelist bios and headshots and send to Marketing.








President
1week
Brief panelists on talk guidelines and send over relevant notes.
Brief panel moderator to MC and manage event timeline.
Brief panelists and moderator to act as table leaders during small group discussions.








President
during
Ensure event runs on-time.
Introduce key donors, speakers, and Board members to attendees.








President
after
Debrief event with team and Board.
Send thank-you email to panelists and hand off relationships to Evangelization.
Ensure team executes first-time attendee follow-up call procedure.








Evangelization
after
Follow up with moderator and panelists to invite them to be a mentor, donor, etc.
First-time attendee follow-up call procedure.
Follow up with contacts to thank them for coming; invite them to next event.








Evangelization
1week
Remind contacts about the event and invite them to attend
Ensure Chaplain is preparing to deliver blessing and reflection








Evangelization
during
Ensure venue is set up for confession (if Chaplain is available).
Mingle and get to know attendees; personally invite them to go deeper in their faith through YCP activities, Chaplain's spiritual challenge, etc., and to come back and bring friends.








Evangelization
1month
Reach out to contacts you are cultivating for YCP to invite them.
Attend one new local Catholic Young Adult/ Ethnic group event and invite new attendees to come to the event.








Finance
2month
Communicate and monitor event budget (with President and Operations).








Finance
after
Manage expense reimbursements.
Deposit entrance fees and donations.
First-time attendee follow-up call procedure.








Finance
during
Collect entrance fees from non-members.
Collect donations.








Marketing
during
Morning of the event, post parking and event location information on Instagram stories
Collect photo and video content
Gather 1 member testimonial, and document key takeaways








Marketing
after
Post an event recap on social media
Upload content to your chapter media drive








Marketing
1week
Email database and post on socials 1 week out with event details
Send final reminder on email and socials 1-2 days out
Finalize & print event collateral








Marketing
2week
Design YCP-Branded Event Collateral (panelist bios, prayer cards, upcoming event flyers, conference & mentorship info, etc.)








Marketing
2month
Book photographer, videographer, or content collector as needed








Marketing
1month
Email database with event invite
Post event announcement on social media
Collect panelist bios from President and event information for event collateral








Membership
1month
Advertise any member perks at event in invitation emails (with Marketing)
Personal email invite to new members from last month’s event








Membership
2week
Engage members as volunteers or YCP ambassadors if needed (with Operations and Evangelization)
Prepare membership pitch (coordinate timing with President)
Post an event invite/reminder in your chapter’s Belong community group








Membership
after
Personal follow-up with any new members
Follow up with executive speaker to gauge interest in mentorship








Membership
during
Set up membership table.
Talk with attendees about membership and invite them to sign up.
Register and introduce new members.
Deliver membership pitch.








Operations
2month
Book and communicate with the venue (insurance, facility request, etc.).
Ensure venue has adequate tables for food and drinks, community groups, membership, and sign-in.
Assess availability of space for confession.
Source food and drinks (with Outreach).








Operations
after
First-time attendee follow-up procedure.








Operations
during
Organize and train event volunteers.
Manage setup and takedown.








Operations
2week
Order food and drinks, forecasting attendance with current RSVPs and historical attendance.
Recruit event volunteers (with Membership).








Outreach
during
Ensure set-up and hospitality for community table group.
Host/introduce invited donors, media, and other contacts.








Outreach
2week
Invite a group for a community table, confirm table availability with Operations.
Send event announcements to parish contacts for bulletin advertising.








Outreach
after
Follow up with and thank donors, media, and other contacts who attended.
Follow up with and thank group who hosted community table.
First-time attendee follow-up call procedure.








Outreach
1month
Identify in-kind donors: food, drinks, printing (with Operations).
Invite donors, media contacts and other key contacts (goal: at least 2 invites out for each Panel Discussion).
Confirm advertising/sponsorship with Marketing (for handout).








Technology
2week
Confirm event photographer and videographer.
Send Website RSVP count to Operations.








Technology
1month
Create Event Website








Technology
during
Lead check-in process.
Manage event A/V.
Ensure photographer is briefed and set up.








Technology
after
Pull event attendance reports and distribute
Participate in first-time attendee follow-up procedure.
See more NHH resources and templates.
Get more support and resources with our Virtual Box shared Google drive folder.
ST. JOSEPH SATURDAY
St. Joseph Saturdays are free retreats (customarily held during Advent and/or Lent) open to the public and encourage young adults to “look upon work with the eyes of faith” and see God’s presence in their vocations and professional lives.
Program Requirements
Retreats should include time for guided reflections, group discussion, confession, and Mass. They should especially encourage reflection on the life of our YCP patron, St. Joseph the Worker, and the St. Joseph prayer we recite as a YCP community at the end of each event.
SPACE for confession & Mass.
FREE for attendees
SCHEDULED for about one-half day and focus on the
sacraments as the most important feature.
HOST events at multiple venues throughout the year
– draw new attendees and unite members across
parishes.
LIGHT breakfast and coffee – keep it simple,
complimentary, and approach in-kind donors.
ORGANIZED, but informal optional lunch following
the retreat (attendees pay on their own). Consider a
nearby park with food trucks.
Additional Suggestions
Confirm with the Chaplain if servers will be needed for
Mass.
Consider including a rosary or time for eucharistic
adoration.
Remind attendees to bring a notebook, pen, and a
Bible (or find a donor to sponsor Bibles).
Suggested Event Timeline
Here is a suggestion of how to structure your event to provide a smooth flow for attendiees provides a timeline that illustrates the typical sequence of events during the event.
9:00 AM - Arrival + Breakfast
9:30 AM - Opening Talk (Confession Available Throughout)
10:00 AM - Small Group Discussion
10:30 AM - Guided Meditation
11:10 AM - Rosary + Mass
12:30 PM - Final Blessing + Event End
1:00 PM - Optional Lunch
Role Responsibilities
Learn what the specific duties and responsabilities are for each role involved in the event, detailing each's contributions before, during, and after the event to ensure its success.








President
1month
Brief speaker on talk guidelines and send over relevant notes.








President
after
Debrief event with team and Board.
Send thank-you email to speaker(s) and hand off relationship(s) to Director of Evangelization.
Ensure team executes first-time attendee follow-up procedure.








President
2month
Develop a retreat theme (with the Chaplain).
Source/confirm speaker(s) if desired, with help from Board, team, and Chaplain if necessary.
Secure speaker’s signature on Faithfulness to Church Teaching document.
Obtain speaker bio and headshot and send to Marketing.








President
during
Act as event MC and manage event timeline.
Introduce key donors, speakers, and Board members to attendees.








Evangelization
after
Follow up with speaker to invite them to be a mentor, etc.
First-time attendee follow-up call procedure.
Follow up with attendees from the local Catholic Young Adult/Ethic group to thank them for coming; invite them to next event.








Evangelization
1month
Reach out to contacts you are cultivating for YCP to invite them.
Invite one new local Catholic Young Adult/ Ethnic group event and invite new attendees to come to the event.








Evangelization
during
Ensure venue is set up for Mass, adoration, and confession.
Mingle and get to know attendees; personally invite them to go deeper in their Faith through YCP activities, Chaplain’s spiritual challenge, etc., and to come back and bring friends.








Evangelization
1week
Remind contacts about the event and invite them to attend.
Ensure Chaplain is preparing to deliver blessing and reflection.








Finance
after
Manage expense reimbursements.
Deposit donations.
First-time attendee follow-up call procedure.








Finance
2month
Communicate and monitor event budget (with President and Operations).








Finance
during
Collect donations.








Marketing
1week
Email database and post on socials 1 week out with event details
Send final reminder on email and socials 1-2 days out
Finalize & print event collateral








Marketing
during
Morning of the event, post parking and event location information on Instagram stories
Collect photo and video content
Gather 1 community spotlight from a chaplain, speaker, board member, or mentor








Marketing
2week
Design YCP-Branded Event Collateral (worship aid, prayer cards, etc.)








Marketing
1month
Email database with event invite
Post event announcement on social media
Collect speaker and priest bios from President, event schedule, and other info needed for worship aid and handouts








Marketing
2month
Book photographer, videographer, or content collector as needed








Marketing
after
Post an event recap on social media
Upload content to your chapter media drive








Membership
during
Set up membership table.
Gather testimonials from members








Membership
1month
Invite Executive Mentors to event (1 event per quarter).
Personal email invite to new members from last month’s event








Membership
2week
Engage members as event volunteers if needed (with Operations).
Post an event invite/reminder in your chapter’s Belong community group








Membership
after
Share any positive testimonials with Marketing and YCP Support Staff (membership@youngcatholicprofessionals.org)








Operations
after
First-time attendee follow-up call procedure.








Operations
2week
Order food and drinks, forecasting attendance with current RSVPs and historical attendance.
Recruit event volunteers (with Membership).








Operations
2month
Book and communicate with the venue (insurance, facility request, etc.).
Ensure venue is available for Mass and confession.
Ensure venue has adequate tables for light breakfast and coffee, membership, and sign-in.
Source light breakfast and coffee (with Outreach).








Operations
during
Organize and train event volunteers.
Manage setup and takedown.








Outreach
during
Host/introduce invited donors, media, and other contacts.








Outreach
after
Follow up with and thank donors, media, and other contacts who attended.
First-time attendee follow-up procedure.








Outreach
1month
Identify in-kind donors: light breakfast and coffee (with Operations).
Invite donors, media contacts and other key contacts (goal: at least 2 invites out for each St. Joseph Saturday).
Confirm advertising/sponsorship with Marketing (for handout).








Outreach
2week
Send event announcements to parish contacts for bulletin advertising.








Technology
1month
Create Event Website








Technology
after
Pull event attendance reports and distribute them to the team.
Participate in first-time attendee follow- up call procedure.








Technology
during
Lead check-in process.
Manage event A/V.
Ensure photographer is briefed and set up.








Technology
2week
Confirm event photographer and optional videographer.
Send Website RSVP count to Operations.
See more NHH resources and templates.
Get more support and resources with our Virtual Box shared Google drive folder.
ANNUAL MID-YEAR LEADERSHIP TEAM RETREAT
Refresh
Through Prayer, Mass, & Confession
Recenter
On why and who we serve
Refocus
On the Lord and the YCP Mission
Program Requirements
Retreats should include time for guided reflections, group discussion, confession, and Mass. They should especially encourage reflection on the life of our YCP patron, St. Joseph the Worker, and the St. Joseph prayer we recite as a YCP community at the end of each event.
Mass - At least one celebration
Eucharistic Adoration & Holy Hour - With Divine Mercy Chaplet, Rosary, or silent prayer
Spiritual Reflections - 2-3 testimonial talks (15-20 min each)
Small Group Discussions - Vulnerable sharing and authentic community building
Professional Development - Working Genius or SWOT Analysis
Liturgy of the Hours - Morning & Night Prayer as a team
Who Attends
All Chapter Leadership Team Members
Chapter Chaplain (strongly recommended)
Chapter Board (optional)
Chapter Board Chair (strongly recommended)
Comprehensive Guide
Everything you need for a successful retreat.
Logistics Checklist
Planning Timeline & Process
Sample Budget
Sample Schedules
See more ALTR resources and templates.
Get more support and resources with our Virtual Box shared Google drive folder.
President
You lead your chapter’s Leadership Team and set the tone for hosting excellent in-person events. You support and empower your Directors, meet quarterly with your Board, and help guide the vision for the upcoming quarter. You’ll also recruit and manage speakers and emcee the monthly events.
Role Essentials
Lead your team, Board, and speakers to accomplish the YCP mission.


Set, Strategize, and Guide the Chapter Vision
Act as the visionary leader of the team and inspire teammates with the mission by constantly recalling mission/growth focus (i.e. build a mission segment into team meetings, asking leaders how they will live it in their roles this month).
Galvanize Leadership Team
Facilitate monthly team meetings and regular bonding events, motivate teammates toward the chapter’s goals, and touch base periodically with each leader to be aware of project status and any challenges they may be having. Create and execute a recruitment plan with guidance from the Staff and assistance from the Board and teammates.
Maximize Speaker Impact
Select phenomenal speakers according to event guidelines and follow up with thank you/gift, then hand off the relationship to the Director of Evangelization.Ensure that speakers sign Faithfulness to Church Teaching. If speakers say something confusing about Church Teaching in their speaking remarks, work to clarify with the Chaplain or in post-event marketing.
Ensure Professionalism and Pizazz at YCP Events
Ensure adherence to the program guidelines for the chapter’s annual event calendar.Emcee all events with energy and dynamism. Select Panel Discussion topics.
Act as a Strategic Partner to the Board
Attend quarterly Board meetings and provide chapter updates (successes and highlights, metrics, financials, challenges).Seek strategic advice and troubleshoot challenges with the Board when needed.
Networking Happy Hour
Executive Speaker Series
Executive Panel Discussions
St. Joseph Saturdays
FAQs
Here are some common questions for this position.
This article reviews how Presidents can approve new or returning leaders for their Chapter with automated notifications. A video overview is available here too.
For all applications, both National and the local Chapter must approve. Specifically, for new and returning leaders, the President will approve or deny the candidate, and, if he or she approves, they will also confirm the candidate's role on the team.
Presidents will receive a notification at their YCP email address when a leader applies for their Chapter. The email will come from Jotform.
The email includes all the application details and has a PDF attached. At the top, there will be two buttons: approve and deny. When the President is ready to make their decision, they will select the button corresponding to their choice.
Jotform will prompt the President for a comment. Here, the President should indicate what role they'd like the leader to hold on the team.
Once the comment is entered, click "Complete."
The next window will confirm that the submission has been received. Note that the "View your completed approvals" will not be available since Chapter Presidents do not have their own Jotform accounts, nor do they need to create one.
This will notify YCP National Staff. Once the candidate is approved by YCP National, they will move forward with welcoming the new leader and setting them up with YCP access.
Contact help@youngcatholicprofessionals.org if you have any questions.
Persons over age 40 can attend YCP events if they are current or prospective mentors, board members, speakers, recruiters, or donors. Chapters should encourage attendees over age 40 to sign up for the mentorship program, or, if they would be a good fit, apply for a Board Member position. If Leaders encounter a repeat attendee over 40 who will not consider involvement in any of the programs above, they may inform that attendee in a charitable way that YCP programs are designed to serve those 40 and under, and take further action as is prudent.
First of all, it's important to have a charitable disposition and to speak and act kindly when dealing with any problematic event attendee. YCP recommends that Chapter Leadership involve Chaplains, if possible, to assist with dealing with problematic attendees. YCP Chapter Leadership has the right to ask any attendee to leave, or even ban an attendee from YCP events, but again, doing so in a charitable way. This would be especially prudent if an attendee is harassing others. Additionally, measures should be taken to ensure an intoxicated attendee does not attempt to drive.
If a speaker gives of their time to talk at an Executive Speaker Series (ESS) or an Executive Panel Discussion (EPD), it is recommended that you thank them somehow. Keep in mind that any thank you cards or gifts will come out of the Chapter budget.
For ESS speakers, we recommend a Saint Joseph statue since he is the patron saint of YCP. There are various companies you can find other than one linked for a similar statue.
We recognize that this is not always possible for every Chapter's budget. Alternatively, many other less expensive gifts could be purchased through a local Catholic business.
We recommend presenting the gift to the speaker at your event itself. It's a great opportunity to get a picture with the speaker for a great recap photo too.
More resources
Get the tools and templates that help your chapter succeed.
Vice President
As Vice President of your YCP Chapter, your main role is to provide leadership management for your chapter alongside the president. Here are some best practices to help you do that well.
Role Essentials
Work closely with the other VP and the President to provide leadership and management for the chapter.


Assist with Key Planning Meetings
Attend quarterly Board meetings to help establish chapter goals, seek Board’s strategic advice with challenges, and share updates (successes and highlights, metrics, financials, challenges).Help facilitate productive, monthly team meetings and regular bonding events, motivating teammates to achieve the chapter’s goals.
Help Manage Leadership Team and Projects
Check-in periodically with leaders on key projects and address any challenges they may be having.Meet regularly with the President and other VP to discuss team dynamics, chapter needs, and progress on goals.
Networking Happy Hour
Executive Speaker Series
Executive Panel Discussions
St. Joseph Saturdays
Access planning templates and more.
Get more support and resources with our Virtual Box shared Google drive folder.
Board
The YCP Board member’s role is to be a source of coaching and guidance, encouragement and gratitude, and accountability for the leadership team. Board members should use their unique expertise, network, and gifts and talents to serve the chapter and guide the chapter leaders. These Essentials should be thought of as a collective Board responsibility that Board members work together to fulfill.
Role Essentials
Mentor and support a team of young catholic leaders to accomplish the YCP mission.


Guide Leadership Team
Mentor 1-2 leadership team members such that each one has a Board mentor; send personal check-in emails and/or have monthly phone calls to maintain the relationship. Assist with recruitment, review, and approval of new leadership team and Board members.
Participate in YCP National Events
Promote, invite other seasoned professionals to, and attend the YCP Conference if at all possible. Assist chapter with making Annual Membership Drive events into “show and tells” for seasoned professionals to get involved as sponsors, mentors, board members, etc.
Initiate and Cultivate Chapter Connections
Create 60-second “elevator pitch” for YCP to use in outreach conversations. Maintain list of prospective connections to cultivate as Board members, speakers, etc., and, per quarter, invite 2-3 of them to have coffee and/or come to an event to experience YCP.
Guide Chapter’s Strategic Vision
Assist leadership team with annual and quarterly goal-setting and provide goal accountability in monthly check-ins with leadership team members. Assist with development of financial strategy and review all proposed purchases over $500.
Fulfill Fiduciary Responsibilities
Ensure chapter maintains sufficient bank account balance and pays chapter fee.Ensure chapter culture/quality in keeping with YCP brand standards (refer to YCP brand and compliance resources).Commit to 2-year tenure, pay dues, attend 1 event per quarter (as you're able) and a majority of Board meetings per year. Dedicate specific calendar time to YCP Board responsibilities.
Networking Happy Hour
Executive Speaker Series
Executive Panel Discussions
St. Joseph Saturdays
FAQs
Here are some common questions for this position.
This article reviews how Presidents can approve new or returning leaders for their Chapter with automated notifications. A video overview is available here too.
For all applications, both National and the local Chapter must approve. Specifically, for new and returning leaders, the President will approve or deny the candidate, and, if he or she approves, they will also confirm the candidate's role on the team.
Presidents will receive a notification at their YCP email address when a leader applies for their Chapter. The email will come from Jotform.
The email includes all the application details and has a PDF attached. At the top, there will be two buttons: approve and deny. When the President is ready to make their decision, they will select the button corresponding to their choice.
Jotform will prompt the President for a comment. Here, the President should indicate what role they'd like the leader to hold on the team.
Once the comment is entered, click "Complete."
The next window will confirm that the submission has been received. Note that the "View your completed approvals" will not be available since Chapter Presidents do not have their own Jotform accounts, nor do they need to create one.
This will notify YCP National Staff. Once the candidate is approved by YCP National, they will move forward with welcoming the new leader and setting them up with YCP access.
Contact help@youngcatholicprofessionals.org if you have any questions.
Persons over age 40 can attend YCP events if they are current or prospective mentors, board members, speakers, recruiters, or donors. Chapters should encourage attendees over age 40 to sign up for the mentorship program, or, if they would be a good fit, apply for a Board Member position. If Leaders encounter a repeat attendee over 40 who will not consider involvement in any of the programs above, they may inform that attendee in a charitable way that YCP programs are designed to serve those 40 and under, and take further action as is prudent.
First of all, it's important to have a charitable disposition and to speak and act kindly when dealing with any problematic event attendee. YCP recommends that Chapter Leadership involve Chaplains, if possible, to assist with dealing with problematic attendees. YCP Chapter Leadership has the right to ask any attendee to leave, or even ban an attendee from YCP events, but again, doing so in a charitable way. This would be especially prudent if an attendee is harassing others. Additionally, measures should be taken to ensure an intoxicated attendee does not attempt to drive.
If a speaker gives of their time to talk at an Executive Speaker Series (ESS) or an Executive Panel Discussion (EPD), it is recommended that you thank them somehow. Keep in mind that any thank you cards or gifts will come out of the Chapter budget.
For ESS speakers, we recommend a Saint Joseph statue since he is the patron saint of YCP. There are various companies you can find other than one linked for a similar statue.
We recognize that this is not always possible for every Chapter's budget. Alternatively, many other less expensive gifts could be purchased through a local Catholic business.
We recommend presenting the gift to the speaker at your event itself. It's a great opportunity to get a picture with the speaker for a great recap photo too.
Access planning templates and more.
Get more support and resources with our Virtual Box shared Google drive folder.
Chaplain
Chaplains are encouraged to recruit a co-chaplain, either a deacon or another priest, to share the duties and ensure a Chaplain presence at all events. A deacon co-chaplain is often able to draw upon both ordained and secular life which can be helpful to YCP members. The priest chaplain is asked to cultivate a successor priest chaplain in collaboration with the local leadership and board.
Role Essentials
Your presence at YCP events speaks volumes! Be present as often as you can and engage in conversation with those who are on the outskirts.


Provide Spiritual Support of the Leadership Team
Give a blessing to the leadership team before chapter events. Constantly reinforce the “why” of the YCP mission for chapter leaders, particularly in the midst of difficult/mundane tasks, keeping the focus on the community and evangelical mission of YCP.
Provide Sacraments
Hear Confessions at YCP events when possible, and celebrate Mass at chapter retreats and other special events. Consider recruiting priests to assist with sacraments and priestly presence at events, and proactively inviting priests in their 20s and 30s to be a part of the YCP community.
Lead Reflections
Lead opening prayer, Catechism reflection and offer spiritual challenges at all speaker events.
Plan Retreats
Assist with planning and execution of St. Joseph Saturdays and team retreats.
Serve as a Source of Spiritual Resources for YCP
To the extent possible, and with the support of the leadership team, provide printed prayer pamphlets, faith devotions, catechesis/formation pamphlets, and refer the leaders and attendees to opportunities to grow in faith that you might be aware of locally or virtually.
Networking Happy Hour
Executive Speaker Series
Executive Panel Discussions
St. Joseph Saturdays
FAQs
Here are some common questions for this position.
This article reviews how Presidents can approve new or returning leaders for their Chapter with automated notifications. A video overview is available here too.
For all applications, both National and the local Chapter must approve. Specifically, for new and returning leaders, the President will approve or deny the candidate, and, if he or she approves, they will also confirm the candidate's role on the team.
Presidents will receive a notification at their YCP email address when a leader applies for their Chapter. The email will come from Jotform.
The email includes all the application details and has a PDF attached. At the top, there will be two buttons: approve and deny. When the President is ready to make their decision, they will select the button corresponding to their choice.
Jotform will prompt the President for a comment. Here, the President should indicate what role they'd like the leader to hold on the team.
Once the comment is entered, click "Complete."
The next window will confirm that the submission has been received. Note that the "View your completed approvals" will not be available since Chapter Presidents do not have their own Jotform accounts, nor do they need to create one.
This will notify YCP National Staff. Once the candidate is approved by YCP National, they will move forward with welcoming the new leader and setting them up with YCP access.
Contact help@youngcatholicprofessionals.org if you have any questions.
Persons over age 40 can attend YCP events if they are current or prospective mentors, board members, speakers, recruiters, or donors. Chapters should encourage attendees over age 40 to sign up for the mentorship program, or, if they would be a good fit, apply for a Board Member position. If Leaders encounter a repeat attendee over 40 who will not consider involvement in any of the programs above, they may inform that attendee in a charitable way that YCP programs are designed to serve those 40 and under, and take further action as is prudent.
First of all, it's important to have a charitable disposition and to speak and act kindly when dealing with any problematic event attendee. YCP recommends that Chapter Leadership involve Chaplains, if possible, to assist with dealing with problematic attendees. YCP Chapter Leadership has the right to ask any attendee to leave, or even ban an attendee from YCP events, but again, doing so in a charitable way. This would be especially prudent if an attendee is harassing others. Additionally, measures should be taken to ensure an intoxicated attendee does not attempt to drive.
If a speaker gives of their time to talk at an Executive Speaker Series (ESS) or an Executive Panel Discussion (EPD), it is recommended that you thank them somehow. Keep in mind that any thank you cards or gifts will come out of the Chapter budget.
For ESS speakers, we recommend a Saint Joseph statue since he is the patron saint of YCP. There are various companies you can find other than one linked for a similar statue.
We recognize that this is not always possible for every Chapter's budget. Alternatively, many other less expensive gifts could be purchased through a local Catholic business.
We recommend presenting the gift to the speaker at your event itself. It's a great opportunity to get a picture with the speaker for a great recap photo too.
Access planning templates and more.
Get more support and resources with our Virtual Box shared Google drive folder.
Evangelization
The Director of Evangelization concentrates on forging closer partnerships between YCP and other organizations and groups within your city. Additionally, the broader mission of evangelization is centered on drawing individuals closer to Christ and fostering a deeper connection with their faith through YCP.
Role Essentials
Refer to the provided resources for your role on tailoring your message to different audiences. This role and the Director of Outreach are in some ways similar, as they are both primarily concerned with building and maintaining chapter relationships; however, Outreach differs from Evangelization in that it is focused on bringing other orgs and groups into a closer partnership with YCP, while Evangelization focuses on drawing individuals closer to Christ and deeper in to their faith through YCP.


Increase Seasoned Professional Involvement
Take the relationship with the speakers/panelists to the next level by inviting them to serve as mentors, donors, board members, etc.
Boost Membership and Attendee Retention
At YCP events, increase membership and attendance retention through outstanding event hospitality, building relationships, and encouraging deeper commitment via membership.
Build and Rally the Team
Spearhead recruitment of new leadership by networking and explaining the YCP mission and how leadership helps achieve it. At team meeting, jazz the teammates to achieve their new attendee and other goals for YCP reach, all in the spirit of reaching more souls for Christ.
Support the Chaplain
Act as team liaison with Chaplain, ensuring he is prepared for events with Catechism reflections and the sacraments.
Invite Attendees from Local Catholic Communities
Attend one new local Catholic young adult and/or ethnic Catholic group’s event per month to invite new attendees and increase engagement from your entire local Catholic community.Prioritize communities that have not yet been invited to YCP events and continue fostering relationships with those that have.
Networking Happy Hour
Executive Speaker Series
Executive Panel Discussions
St. Joseph Saturdays
FAQs
Here are some common questions for this position.
You are the main team leader at the event who is keeping an eye out for those that are standing off by themselves. Your goal is not only to go and have a friendly and welcoming conversation with them, but also to introduce them to at least one or two other people who have a common interest, job, or background to the person you are talking with. That way they are not just reliant on you being there at the next event to have someone to talk to!
An example of this would be “Oh you like to golf too? One of our members who is here tonight is also a frequent golfer, let’s walk over and I’ll introduce you!”
This depends on the city, but the best ones are the different Parish YA groups. While there also placing the seed of them hosting a community table at a different future YCP event. Please reach out to your Director of Outreach to coordinate this.
Additionally, you should go to our Non-Latin Rite Catholic brothers and sisters. This includes, but is not limited to the Byzantine Catholic, Ukrainian Catholic, and Marionite parishes and can even extend to the Latin Rite parishes that have a majority ethnic population.
Access outreach resources and more.
Get more support and resources with our Virtual Box shared Google drive folder.
Finance
The Director of Finance is tasked with preparing the budget for chapter operations, processing expenses, processing donations, reporting and analyzing financials, managing key compliance items.
Role Essentials
Creative financial stewardship of chapter resources.


Prepare Budget
Prepare annual budget (with President and Board).Ensure that budget is followed in order to maintain a minimum chapter bank account balance of $1,500 (plus the amount required to satisfy financial compliance requirements for this calendar year).
Process Expenses
Track expenses against budget and manage invoices and reimbursements (reimburse within one week).Reconcile internal financial statements with bank accounts and electronic payments.
Process Donations
Deposit and track donations and donation campaigns.Send thank-you notes to donors.
Report and Analyze Financials
Present quarterly reports at Board meetings.Analyze reports and provide vision for chapter finance optimization.
Manage Key Compliance Items
File annual IRS Form 990-N.Pay chapter dues.Pay annual insurance premiums.File any required annual state filings.Collect W-9s and complete 1099s (as applicable).
Networking Happy Hour
Executive Speaker Series
Executive Panel Discussions
St. Joseph Saturdays
FAQs
Here are some common questions for this position.
A donor or Board member can certainly donate to the chapter using a stock donation. In order to do so, they'll need to follow the process noted in the YCP Stock Donation - Information PDF found in the Director of Finance's Process Donations folder in the Drive.
It is recommended that the donor/Board member or a chapter leader notify YCP National of the donation as often times it comes in without us knowing who it's from or which chapter to re-route it to.
Additionally, after a stock donation is received, the best practice is to provide the donor or Board member with a stock donation receipt for their records. The YCP Stock Donation Receipt Template document in the same folder linked above can be used as template to update and provide to the corresponding donor.
The steps below demonstrate how to reconcile account transactions in Xero. This should be done monthly to account for any transactions that the bank pushes over to Xero. We also have a video here that shows you how to do this.
- Upon logging in to Xero, click on the "Reconcile <#> items." This button will not appear if there are no account transactions waiting to be addressed.
- Here in the Reconcile tab, you'll need to enter details on who, what and why for each pending transaction that has been pushed to Xero from your bank account. You will do this for whether the transaction was spent or received by your bank account.
For who - type in the name of the person or company that the transaction is associated with. Notice that previous contacts will be listed in your Xero database, and you can add a new contact at any point in time as well
For what - select the category that most represents the transaction type. In this example, we will search for chapter fees
For why - enter a description of the transaction - Once all the required information is filled out, click on "OK" to reconcile the account transaction, and proceed to the next transaction listed.
Note: If you need to undo or update an account transaction that's already been reconciled, click on the "Account Transactions" tab.
Click to open the transaction of interest.
Then under "Options" click on "Unreconcile." Click "OK" when prompted to proceed with the unreconciling.
There are a number of reports, such as an income statement, balance sheet, or cash summary reports, that can be exported from Xero. Watch this video or follow the steps below to learn how to save or export a report for your own Chapter.
- Once logged into Xero, click on "Accounting" and then "Reports" from the drop down menu.
- Select a report from the Favorites section or scroll through the list of other available reports. In this example, select "Cash Summary."
- Use the settings at the top of the report to customize the data that will be populated.
- Set the date range. Take note that it's helpful to change the year first, then the date.
- Then select an interval for which to compare your defined date range. Select "None" to exclude comparison data. Variance percentages will be visible if an interval is selected for comparison.
- The report is viewable in Xero and can be saved as a draft, published or custom report for review in Xero later using the options at the bottom right hand corner of the window.
- Alternatively, the report can be exported as a PDF, Excel or Google Sheets and shared with the Board or teammates.
- For any saved reports, navigate back to the report view in Xero by clicking "Reports" in the upper left hand corner. In the window that appears, you can find any custom reports that have been created and saved, as well as drafts, published and archived reports.
To see your event revenue transaction history and payout to your bank account, you'll want to access the Paygage Dashboard. To do so, login to Glue Up and navigate to your chapter's organizational dashboard if needed.
Click on the Settings icon (the gear icon) and select "Finance Settings."
Click on the "Payment Gateways" tab to and click on "View Dashboard." Note, you can select "View Dashboard on Paygage," which will allow you to login to the Paygage platform itself rather than viewing from Glue Up.
In Glue Up's Paygage Dashboard, you can see the payout history with the corresponding payout IDs. An available and pending balance will be listed as transactions take place. The full event revenue will be paid out in various amounts and intervals, rather than the total lump sum for your event revenue.
As a new or existing chapter, you might wonder what bank account you should get or what criteria you should follow when finding your first bank or changing to another one later on.
Although YCP National does not have specific criteria that needs to be followed when selecting a bank, we do recommend the following:
- Look for a bank that has a business account with low fees and many locations; sometimes you can find a bank that has business accounts for non-profits without associated fees
- Set up the bank using the chapter's legal name (found here). For example “Young Catholic Professionals - Orange County Chapter”
- Ask for a checkbook or two to make reimbursements much easier
- Get at least two debit cards, typically one for the Director of Finance and another for the President. If you want to get a third one, the Director of Operations should receive it as they will mostly be handling the transactions between venues and vendors. We don't recommend more than three cards being created
We also recommend setting up a Zelle account because it doesn't have any fees for processing donations and it can be used to collect Board dues.
If you can't login to Xero and don't remember your password, please try the following steps:
- Navigate to the Xero login page: https://login.xero.com/
- Click on "Forgot Password."
- It will ask for an email associated with the account. Use finance@ycp<chapter>.org where <chapter> is your YCP chapter name without spaces. For example, finance@ycpsiliconvalley.org. Enter the email and click "Send link."
- Check your personal YCP email account for a reset email. The finance@ycp<chapter>.org email is a group email alias that by default will include the email address for the Director of Finance and the President. If you don't receive an email, please contact help@youngcatholicprofessionals.org to confirm you are properly included in the group email.
- In the reset email, click "Yes, it was me- let's confirm the reset."
- In the next window, it will ask for a new password to be reset. Then click "Reset password."
- From there, you should be able to login using the finance@ycp<chapter>.org email and the new password.
If the steps above don't work, please email help@youngcatholicprofessionals.org for additional troubleshooting assistance.
Access finance templates and more.
Get more support and resources with our Virtual Box shared Google drive folder.
Marketing
The Director of Marketing oversees all marketing content, ensuring its alignment with YCP brand guidelines and standards of excellence. They are responsible for promoting the YCP mission to the target audience through various media channels, such as social media, LinkedIn, video, photography, and other modalities.
Role Essentials
Lead your team, Board, and speakers to accomplish the YCP mission.


Maintain Consistent Email Marketing
Email chapter database at least 2x/month. Include marketing for upcoming events.
Post Events On Social Media
Create events on Facebook and LinkedIn, including link to the event website, event details, YCP blurb, and speaker info (keep up to date, showing at least 1 upcoming event at all times).
Create Event Handouts
Create and print event handouts, including speaker and chapter info and upcoming events, or design and coordinate virtual event info to be displayed on projector screen.
GO CRAZY with Social Media Presence
Post 4-6 times/month on Facebook, Instagram, and LinkedIn using marketing strategies adapted to YCP.Be creative: figure out how to market events and posts so that YCP activities go VIRAL. For example, once a quarter, implement a creative promotional activity (i.e. event themes, experiential activities, giveaways, competitions, blogs, podcasts, videos).
Implement Additional Promotional Activities
Execute Annual Conference Marketing Plan, Annual Membership Drive, and other marketing activities provided by Staff.
Networking Happy Hour
Executive Speaker Series
Executive Panel Discussions
St. Joseph Saturdays
FAQs
Here are some common questions for this position.
Chapter logos can be found in your YCP Chapter’s Google Drive. If your team does not have them stored there, please reach out to help@youngcatholicprofessionals.org, and the Support team will send you the files!
The YCP Brand Guidelines are located in the Director of Marketing Folder of the Virtual Chapter in a Box
The collaborative content calendar can be found in the Director of Marketing Box under 2: Drive Event Attendance.
Social Media templates can be found in your YCP Canva Account! Sign in to Canva using your YCP account login and navigate to “Brand” on the menu bar on the left-hand side. Then, click on “All Brand Templates” at the top of the options menu. Many of the event templates have more than one option. Make sure you click and scroll through the different graphic options within!
Many of these templates are also directly linked in this Event Template and Examples Resource.
To promote your upcoming event, you can easily send event reminders through the event module.
Note: By default, each event created will automatically send out two event reminder emails. The first one is sent one week before the event starts, and the second one is sent out 24 hours before the event starts. This particular event reminder is just for those who have RSVP'd to the event.
- Navigate to the "Events" for your chapter, and click on the "Current & Upcoming Events" tab. Next, click on the event for which you want to send the event reminder to open its Event Dashboard.
- In the left-hand pane, click on "Campaigns."
- In the upper right-hand corner, click on the "+Add Campaign" button.
- This will open a new window that allows you to select either an event notification for a reminder of your event or an event invitation. Make sure to enter an internal campaign name, select "Send Event Notification", and click "Create."
- From there, follow the prompts to make edits to your event reminder campaign. When complete, either send or schedule the delivery for a later time.
Unfortunately, YCP National does not have a formal media press kit at this point in time. However, we recommend using the YCP About Us flyer found in the YCP Overview folder in the Drive as a reference.
Here is an excerpt from the flyer describing YCP as an organization:
Young Catholic Professionals (YCP) is a 501(c)(3) nonprofit founded in 2010 to inspire modern-day saints. YCP’s threefold mission is to foster Catholic identity, encourage community, and inspire a call to action among Catholics in their 20s and 30s so that they may grow as leaders, feel empowered to apply their skills in the service of God, and see their work as a means for evangelization.
The flyer also shares information about the core program events that YCP offers, as well as an overview of the nationwide network available through this ministry.
Lastly, it's always helpful to plan to share how someone could connect with your YCP chapter - that could be your Chapter website, your social media accounts, or the info@ycp<chapter>.org email address.
Access marketing templates and more.
Get more support and resources with our Virtual Box shared Google drive folder.
Membership
The Director of Membership is entrusted with promoting membership at events, managing the member experience, recruiting mentors, engaging mentors, and coordinating the annual membership drive.
Role Essentials
Take care of members and promote membership growth.


Grow Membership
Purpose: Drive awareness, visibility, and excitement around the YCP Belong
Membership within the local chapter.
Responsibilities:
● Actively promote membership at all chapter events, highlighting its benefits and
purpose.
● Host a Membership Table at each event — a hub for member sign-ups,
renewals, and engagement.
● Creatively pitch membership (e.g., feature a “Member of the Month” or share
testimonial spotlights).
● Partner with marketing and outreach teams to ensure consistent and compelling messaging.
Deliver the Member Experience at Events
Purpose: Bring the Belong Membership to life through benefits.
Responsibilities:
● Ensure members are celebrated and recognized at all chapter events.
● Provide exclusive member-only touchpoints - e.g., early happy hours, meet-the-
speaker sessions, or reserved seating.
● Keep a visible membership presence at events through signage, resources, and
the Membership Table.
● Use each event to renew enthusiasm for the mission and the community.
Recruit, Match, and Support Mentorship
Purpose: Expand and enrich mentorship opportunities that integrate faith and work.
Responsibilities:
● Work with board members to recruit new mentors and maintain strong mentor
relationships.
● Encourage mentor-mentee matches.
● Encourage both mentors and mentees to take advantage of the member-only
offering - YCP’s “Journey to Becoming a Leader Worth Following.”
● Collect and share mentorship stories, lessons, and impact reports with the
national team.
Engage the National Network
Purpose: Help members experience the value of YCP’s connected community.
Responsibilities:
● Activate the digital community by posting updates, prompts, and highlights from
events or members.
● Encourage members to use the local and national directories and digital platform
to connect across industries and locations.
● Share opportunities for cross-chapter connections and national collaboration.
● Keep online spaces active and mission-oriented - reinforcing faith, career, and
life connections.
Share Member Success
Purpose: Foster a strong community by sharing local experiences and celebrating
member stories.
Responsibilities:
● Collect and celebrate member stories and successes, highlighting the impact
YCP has on individuals and your local community.
● Create opportunities for connection by encouraging members to share their
journeys and testimonies.
● Share member wins and experiences with YCP Support Staff and fellow chapter
leaders to inspire and strengthen the broader network.
Networking Happy Hour
Executive Speaker Series
Executive Panel Discussions
St. Joseph Saturdays
FAQs
Here are some common questions for this position.
All YCP Belong members have access to mentorship through our online platform, MentorCloud.
Once you become a member, you will be sent an invitation to join our mentoring platform, MentorCloud. After accepting the invitation, you will be prompted to complete your profile. From there you can search for different mentor options. If you need your invite re-sent or would like to be matched with a mentor based on your matched areas, please send your request to help@youngcatholicprofessionals.org.
Once you are set up, you can regularly access MentorCloud through your Belong portal or by using the link above.
In your Event dashboard in Glue Up, you can see who is a member versus a non-member at your event. This article reviews the steps on how to do so. Additionally, we'll review how to see event history for a particular member or contact.
- In your event dashboard, click on the "Members" callout under the number of attendees. Like the number of attendees, the member count is just the number of members who RSVPed and not necessarily who attended.
- Then use the filter icon and toggle on "Yes" for "Primary Location Check-In Status." This will display the list of members who actually checked in at your event.
- Additionally, you can look up historical event attendance for a member or contact under their profile (1). Under the "Engagement Metrics" tab (2) , change the date range (3) and view the number of events they have participated in (4).
- Scroll down further on the page to view details on the specific events that the member/contact has attended.
- Navigate to "Members" under "Contacts" in your Chapter's Glue Up dashboard.
- One filters will be on by default:
- Membership Status: members with a status of "active" and "grace period" will be on by default, and "expired" and "cancelled" members can be turned on within that filter if needed
- You will need to turn on the Primary Chapter filter:
- This will ensure that only members associated with your Chapter as their primary Chapter (if they are subscribed to multiple) will be viewable with this default filter of "Yes"
- View the updated member list in the dashboard, or click on the export icon to download a report. If exporting, include any additional fields, like email address or phone number, as data to be exported if needed, and click "Export." Open the downloaded report in Excel, Google Sheets or other compatible 3rd party tool.
Unfortunately, there are no system notifications for when a new member signs up. Instead, Chapters can use their Members dashboard to view new members.
Click on "Members" under "Contacts" in the Chapter dashboard. Then click on the filter icon to customize the member report. Use the "Membership Start Date" to view data for a certain date range. Here members who signed up within the last month will be listed.
Member contact information such as a phone number and email address can be found in the Glue Up dashboard.
- Upon logging in, navigate to Contacts >Members in the left hand pane
- Use the filter setting to update the list of members based on your interest. Additionally you can filter using other fields like "Membership Start Date."
- By default, email addresses and phone numbers will be viewable in the details below in the dashboard.
- For further post processing, you can export a report. Make sure to add emails and phone numbers as fields of interest for the download. This will allow you to filter out even more members (like leaders and Board members).
Membership revenue is paid directly to the chapters’ bank account on a monthly interval. The invoice will indicate the month for which you are receiving the membership dues. For example, invoice MD231231.11 will be sent for the 60% of membership revenue raised for the month of December in 2023.
There might be situations where a donor, a Board member, or someone else would like to offer a free membership to an event attendee. The solution below describes how to address this.
There are two ways to give someone a free membership:
- Reimburse the prospective member
- Ask the prospective member to sign up and pay for membership themselves
- Reimburse the individual using Chapter funds (assuming you've collected the donation from the donor)
- Pay National and have them sign up on the prospective member's behalf.
- Send National 60% of the membership dues via the Ramp account. National can invoice the Chapter for that amount if needed.
- If National has the customer's name and email, they can create the membership on the prospective member's behalf and send the welcome email.
Either way, you'll want to send the donor a receipt for the full amount donated. There is a donation receipt template for this in the Director of Finance "Process Donations" Folder here.
For any questions or concerns, contact help@youngcatholicprofessionals.org.
Membership revenue is paid directly to the Chapters’ bank account monthly via Ramp’s integration with Xero. By looking at the month of last invoice received, a forecast of expected revenue for the next month can be predicted.
The membership revenue month is depicted in the invoice name. For example, invoice MD231231.11 is the membership revenue for the month of December:
This particular invoice for December was $213.12. It may be helpful to confirm the calculation with existing data before forecasting.
In the Glue Up dashboard, navigate to "Members" under "Contacts."
Make sure to toggle "Yes" for the "Primary Chapter" filter, then download the member report.
In the Export List pop up window, use the drop down to "Select one or more fields" to add "Price" and "Multi-term" to the report export. Add any other fields of interest, and click "Export."
Open the report in Excel or Google Sheets and filter the "Internal Membership Type Name" to only "Belong + Standard."
Then filter or highlight to find the month of interest. Here all the December members were found. Using a new column, calculate 60% of the price paid for each membership. This is the amount that is returned to the Chapters.
Then sum the total for the month, which in this case is equal to the invoice with a total of $213.12.
The same technique can be followed to forecast an upcoming month's revenue. At the end of January, 60% of each membership purchase can be calculated and summed up. This should match the amount paid out and reflective in the upcoming Ramp invoice.
Please contact help@youngcatholicprofessionals.org with any questions or concerns.
Members receive automated expiration notice emails 7 days before their membership expires, the day it expires, halfway through the 7 -day grace period, and when the grace period expires. The membership can be renewed from the links in those emails.
Access member resources and more.
Get more support and resources with our Virtual Box shared Google drive folder.
Operations
The Director of Operations concentrates on masterminding the attendee experience, ensuring dynamic branding, coordinating food and drinks, recruiting event volunteers, and logistics: insurance, etc.
Role Essentials
In all event planning ensure consistent quality and branding by adhering to event guidelines and examples of proper event set-up.


Mastermind the Attendee Experience
Orchestrate events with professionalism and pizazz.
Ensure Dynamic Branding
Through YCP-unique branding attendees should feel they’re at a special, valuable event.
Coordinate Food and Drinks
Order food, beverages, and any other needed supplies. Collaborate with the Director of Outreach to arrange in-kind donations as needed.
Recruit Event Volunteers
Recruit volunteers to help with setup/tear-down, sign-in, etc. at events via social media, event announcements, emails, online event RSVPs.Carry out/oversee set-up and tear-down of events.Ensure every day-of volunteer and chapter leader’s primary task is extraordinary hospitality!
Logistics: Insurance, etc.
Secure event venues that are free to use or sponsored/donated.Collaborate with venue administration/staff leading up to the event, during, and after (including logistics of getting in and locking up, security on site, etc.).Submit required insurance/other forms.Store Chapter Box between events.
Networking Happy Hour
Executive Speaker Series
Executive Panel Discussions
St. Joseph Saturdays
FAQs
Here are some common questions for this position.
We have event maps for each type of event in that event’s Overview Booklet located in the folders below:
- EVENT - (NHH) Networking Happy Hour
- EVENT - (ESS) Executive Speaker Series
- EVENT - (EPD) Executive Panel Discussion
- EVENT - (SJS) St. Joseph Saturday
An email template can be found in the Logistics, Insurance, Etc folder in the Drive. You can customize the text in the template to suit your needs for the upcoming event!
An email template can be found in the Logistics, Insurance, Etc folder in the Drive. You can customize the text in the template to suit your needs for the upcoming event!
The quarterly cadence should be a Networking Happy Hour, then an Executive Speaker Series, and then an Executive Panel Discussion or the once-a-year Saint Joseph Saturday. We call this cadence of events our Spiritual Growth Path since the Networking Happy Hour provides a low barrier to entry for attendees and is less intimidating than someone saying yes to coming to Mass or joining a Bible Study. After they have gotten to know some people at the Networking Happy Hour, the following month’s Executive Speaker Series begins to build them in inte
One Member-Only Event per Quarter
2 Member-Only NHH a year
2 Member-Only EPDs a year
The chapter should host one in-person event per month. The quantity and types of events that you will host are:
- 4 Networking Happy Hours per year
- 4 Executive Speaker Series per year
- 3 Executive Panel Discussions per year
- 1 Saint Joseph Saturday per year
Access planning guides and more.
Get more support and resources with our Virtual Box shared Google drive folder.
Outreach
The Director of Outreach is focused on growing catholic-owned company relationships, growing parish relationships, growing diocesan relationships, hosting community tables, and maintaining a YCP presence with catholic community organizations.
Role Essentials
This role and the Director of Evangelization are in some ways similar, as they are both primarily concerned with building and maintaining chapter relationships; however, Evangelization differs from Outreach in that it is focused on drawing individuals deeper into their faith through YCP, while Outreach focuses on bringing other orgs and groups into a closer partnership with YCP, cultivating the org-to-org relationship as a means of drawing others into the YCP community.


Grow Catholic-Owned Company Relationships
Develop and maintain relationships with Catholic business owners in your community by reaching out to local companies, restaurants, etc. to engage them in YCP through in-kind donations, sponsorships, etc.
Grow Parish Relationships
Beginning with the most prominent ones, target 2 parishes per quarter to have a meeting, introduce them to YCP, and ask to promote YCP to their parishioners/other young adult groups. Submit bulletin ads/announcements and/or coordinate pulpit announcements for YCP events and volunteer needs.
Grow Diocesan Relationships
Hold annual meeting(s) with the bishop to provide updates on the chapter and ask for support and prayers. Encourage diocesan young adult office to promote YCP and keep them informed about YCP events.
Host Community Tables
Invite young adult group at the host parish and other orgs to host community tables at YCP events.Manage community table requests from outside orgs and oversee set-up.
Maintain a YCP Presence with Catholic Community Orgs
Events, formal galas, Catholic service projects (3x/year).
Networking Happy Hour
Executive Speaker Series
Executive Panel Discussions
St. Joseph Saturdays
FAQs
Here are some common questions for this position.
A bulletin ad template can be found in the Grow Parish Relationships folder in the Drive. You can customize the template to suit your needs to best promote your Chapter. Additionally, we recommend adding a QR code for your event link if possible to include in your ad to make it easier for people to get to your event page.
A community table is a table set up at YCP events (specifically the Executive Speaker Series and Executive Panel Discussion events) for any parish, diocesan or other Catholic organization to promote their mission, special events, or other initiatives. Diocesan groups or community orgs interested in getting involved with YCP should send a representative to man the table, hand out materials, and network with YCP attendees during the event.
Community tables mutually help YCP and other groups grow and diversify their attendees and help your chapter build relationships with parishes at which you can continue to host events.
Please refer to the Host Community Tables folder in the Drive for more information and for an email template that can be used to request the presence of an organization for a community table at an upcoming event.
Access outreach templates and more.
Get more support and resources with our Virtual Box shared Google drive folder.
Technology
The Director of Technology is responsible for adding events to our website, assisting the Director of Marketing with email campaigns, managing event check-in flow, managing google groups, and providing general tech & event A/V support.
Role Essentials
Optimize chapter tools to ensure smooth events and operations.


Add Events to Website
Add events to the website and make updates and edits as needed. Ensure that next 2 months’ events are published on your chapter’s website.
Manage Event Check-In Flow
Set up and manage event check-in and train event sign-in volunteers.Call designated tech support for troubleshooting.
Manage Google Groups
Reach out to the National Staff to update the chapter’s Google Groups as new Chapter Leaders, Board Members, and Chaplains join and old ones roll off. Manage the chapter’s Shared Drives. Make sure Chapter Leadership is familiar with and actively using the Virtual Chapter in a Box.
Manage Use of Chapter Slack Channel
Spearhead the use of the chapter’s slack channel as the main form of communication between chapter leaders. Ensure that new chapter leader accounts are added and remove old chapter leaders.
Provide General Tech & Event A/V Support
Point of contact for teammates for technology issues; liaison with National Staff.Set up and manage event A/V. Could include projector, microphone, speakers, etc. Source event photographers/videographers to donate their talent in exchange for promotion and prep them for each event.
Networking Happy Hour
Executive Speaker Series
Executive Panel Discussions
St. Joseph Saturdays
FAQs
Here are some common questions for this position.
Please ensure that you have selected the right Chapter instance. To change which instance you are in, click on the profile icon in the top right corner and select “Switch Organizations”. Memberships are hosted on the National level, so you will only be able to see your membership details when you are in that instance
In addition to your teammates, you may want additional volunteers at an event to manage the check-in process. Anyone who isn't a chapter leader will need to be added to the Glue Up event as an on-site registration staff member. Take note that any temporary event registration volunteers do not have access to any other parts of the Glue Up platform.
- In your event management sidebar, click on "Onsite Tool Kit" and click on the "Onsite Registration Staff" tab to manage your event’s temporary staff.
- Click the "+ Add Onsite Registration Staff" button to add a new temporary staff member.
- Enter the account holder’s email address, first name, and last name to complete account setup and click "Add."
- You can manage a temporary event staff account by clicking the three dots icon. Options include disabling the account, resetting the account password, or removing the account from the event team.
In your event dashboard, you will see stats for "Total Attendees" as well as those who are "Checked In."
"Total Attendees" is representative of RSVPs for your event, the total number of people who registered, either ahead of time or checked in at the event. However, not everyone who RSVPs does attend. Therefore, the "Checked In" number is reflective of the actual head count for the event.
If you open the corresponding event dashboard, you can see more details. There you can see who attended the event and was already pre-registered versus who showed up as a walk-in. Glue Up will provide a percentage of how many people you checked in at the event compared to the RSVPs (the "Total Attendees").
If you are within 7 days of your event, you can still check in a guest using the Standard Check-In option in Glue Up. Please refer to this article on how to do so.
If you need to check in someone beyond 7 days since the event, you'll need to manually adjust the event date as a workaround.
- Open the event management dashboard for the corresponding event, and click on "General Settings" under "Event Settings" in the left navigation sidebar.
- Adjust the event’s end time to a date within 7 days of today and click "Save" in the upper right-hand corner.
- Go to the Onsite Toolkit section in the left navigation sidebar and click the "Enter Standard Check-in."
- Check in any guests as needed. Once complete, feel free to change back the date and time to that of the original in the General settings.
Please note that check-in is available 24 hours before the start of an event and closes 7 days after the end of an event. If you are checking in guests beyond 7 days after your event, please refer to this article instead.
When you are ready to check in guests, open the event management for the corresponding event in Glue Up and click "Onsite Toolkit."
In the window that opens, you'll see that there are 3 options for check in: Standard Check-In, Self Check-in Kiosk, and via the Glue Up Manager App.
The following videos provide an overview of the functionality for each check-in tool:
We recommend using the Standard Check-in with a laptop since this will allow you to easily check in registered guests as well as walk-ins. With the exception of the app, these options require Wi-fi access during the check in process. A best practice is to always have paper and pen as a back up if there are ever technical issues with Wi-fi or the Glue Up server during your event. Guests can always be checked in after the event.
Access technology guides and more.
Get more support and resources with our Virtual Box shared Google drive folder.

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